Top Reasons to Automate Your Business Processes
Did you know that according to a recent survey, 52% of corporate leadership estimated that they could automate up to 30% of their responsibilities? While it’s no surprise that business owners believe they could automate their day, it is surprising why more businesses aren’t. Here are the top reasons to look into automation solutions today, as well as a brief walk-through of business process management software and scripting solutions.
Reduces Errors
Automated systems have proven to reduce and even prevent employee error by a staggering amount. While much of business requires a personal touch, many simple tasks can be faster and error-free with system automation. It also enforces standardized procedures― employees may choose to cut corners, but a program runs the same every single time.
A few examples include spelling the names of your email subscribers correctly, mathematical functions, and posting data to the correct accounts.
Saves Time
Another reason to review your business processes is to save time. For example, you could automate appointment reminders and virtual check-ins, freeing up hours of front desk staff every week to instead focus on other tasks. Other time-saving functions that are simple to automate include maintaining a calendar, assigning workload, and tagging projects.
Reduces Overhead and Employee Costs
Since you’ll be saving time both in completing the work and by not doubling back to correct as many mistakes, you’ll likely have to hire fewer people. This means you’ll be able to reduce overhead in addition to payroll costs― fewer supplies, computers, paid vacation, and benefits mean you can either hire more competitively or reinvest into your business.
Ways to Automate
There are many ways for you to begin to automate your business today. Depending on the tasks and scope of your company, you may prefer to use business processes management (BPM) software, design your own custom program with Python or other scripting languages, or a mix of both.
BPM Software
BPM software includes programs that someone else has created to automate everyday business tasks. Popular examples include monday.com, Process Bliss, Creatio, and Mailchimp. Monday.com is a comprehensive example that provides project management and tracking inventory. Others like Mailchimp specialize in automating marketing tasks, like sending out emails to your subscribership.
Python or Other Scripting Methods
Depending on the level of tech expertise on staff, you may choose to create a custom automation program. Python is a popular language choice because it is an intermediate language that ultimately runs on C, but the coding structure and commands are much more intuitive. However, the same principles apply no matter the scripting language you choose. If you code a program yourself, you’ll be able to adapt the process to your exact specifications and may not need to pay a subscription to use it.
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